Aventus Recruitment Privacy Policy
Effective Date: 1st Aug 2023
We are AVENTUS RECRUITMENT GROUP LTD. We’re a company registered in England and Wales with company number 14694109, whose registered address is at 20-22 Wenlock Road, London, N1 7GU, United Kingdom.
‘Aventus Recruitment’ is a trade name of AVENTUS RECRUITMENT GROUP LTD.
In this privacy policy we will refer to ourselves as ‘Aventus Recruitment’, ‘we’, ‘us’ or ‘our’.
This privacy policy relates to www.aventusrecruitment.com (“Website”) and the services provided by Aventus Recruitment.
Any reference to ‘you’, ‘your’, or ‘yourself’ in this privacy policy is a reference to any visitor to the Website and/or any person who registers on the Website or uses our services as a Candidate.
Whenever this privacy policy mentions a ‘Client,’ it refers to a prospective employer for whom we offer services to aid in the appointment or recruitment of personnel.
You can contact us in any of the following ways:
- by phoning us on 03332100970;
- by e-mailing us at hello@aventusrecruitment.com; or
- by writing to us at 20-22 Wenlock Road, London, N1 7GU, United Kingdom.
In the course of processing your data, we shall adhere to the relevant data protection laws and principles, including the Data Protection Act 2018 and UK GDPR. Additionally, when applicable, we will comply with the EU GDPR.
We take the privacy, including the security, of personal information we hold about you seriously. This privacy policy aims to inform you about how we collect and process your personal data through your use of this Website regardless of where you visit it from, including any data you may provide through this Website, when you visit, register, sign up to our newsletter or make an enquiry. You should read this privacy policy carefully so that you know and can understand why and how we use the personal information we collect and hold about you.
If you do not agree to this Privacy Policy, please do not use our Website or engage with us.
This Website is not intended for children and we do not knowingly collect data relating to children.
We may issue you with privacy notices from time to time, including when we collect personal information from you. This privacy policy is intended to supplement these and does not override them.
DATA CONTROLLER
Aventus Recruitment Group LTD is the controller and responsible for your personal data (collectively referred to as “Aventus Recruitment”, “we”, “us” or “our” in this privacy policy).
We do not have a Data Protection Officer, but if you have any questions about this privacy notice or issues arising from it then you should contact Ionut Oana, who is responsible for matters relating to data protection at our organisation, including any matters in this privacy policy. You can contact them using the details set out above.
CHANGES TO THE PRIVACY POLICY AND YOUR DUTY TO INFORM US OF CHANGES
We reserve the right to periodically update this privacy policy. Any modifications or revisions to this policy will be published on this page. Ensuring the accuracy and currency of your personal data is crucial. Please inform us promptly should any modifications occur to your personal data during your relationship with us.
DETAILS OF THE DATA WHICH WE COLLECT ABOUT YOU
Personal data, or personal information, is any information about an individual from which that person can be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers. It does not apply to information which has been anonymised.
Set out below are the general categories and in each case the types of personal information which we may collect, use, transfer and hold about you:
General Category | Types of Personal Data in that category |
Identity Data | Includes information relating to your identity such as your name (including first, middle, surname and any previous names), title, gender, age, nationality, date of birth, marital status and dependents, personal descriptions and photographs |
Contact Data | Includes information relating to your contact details such as e-mail address, addresses (including work and office) and telephone numbers (including mobile and landlines) |
Profile Data | Includes information relating to your account with us including username (which is usually your e-mail address) and password, preferences, job preferences, salary requirements, education and qualifications, employment history, associations, licences and certifications, professional skills, languages, references and other information included in a CV or cover letter, online identifiers (including social media identifiers), interests and hobbies |
Customer Service Data | Information relating to and including interactions with us via our website, over the phone, on social media or otherwise. |
Usage Data | Includes information about how you use our website and services. We use third-party analytics tools to collect standard internet log information and details of visitor behaviour patterns. |
Marketing and Communications Data | Comprises your marketing and communication preferences in relation to our services. |
Website, Device and Technical Information | Information about your use of our website and technical data which we collect (including your Internet Protocol IP address, your login data, the type of browser you are using and the version, the operating system and platform you are using, details about the time zone and location settings on the device, browser plug-in types and versions, type of mobile device you use, and other technology on the devices you use to access this website) |
We do not collect any Special Category Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data).
We do not collect information from you relating to criminal convictions or offences.
DETAILS OF HOW WE COLLECT YOUR PERSONAL DATA
We usually collect Identity, Contact and Profile Data directly from you when you fill out forms or by corresponding with us by post, phone, email, on our website or otherwise. This includes the personal data which you provide to us when you create an account on our website, apply for jobs or services, subscribe to our mailing list or request marketing to be sent to you.
We may receive some of your personal information from third parties or publicly available sources. This includes:
- Website, Device and Technical Information from third parties such as analytics providers; or
- Identity and Contact Data from publicly availably sources
We may also receive Website, Device and Technical Information automatically from technologies such as cookies which are installed on our website. To find out more about these please see our Cookie Policy which is available here.
DETAILS OF HOW AND WHY WE USE PERSONAL INFORMATION
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data for the following legal reasons:
- Contract Reason: this is in order to perform the contract we are about to enter into or have entered into with you;
- Legitimate Interests Reason: this is where the use of your personal data is necessary for our (or a third party’s) legitimate interests, so long as that legitimate interest does not override your fundamental rights, freedoms or interests.
- Legal Obligation Reason: this is where we have to use your personal information in order to perform a legal obligation by which we are bound; and
- Consent Reason: this is where you have given us your consent to use your personal information for a specific reason or specific reasons.
So that we are able to provide you with our services, we will need your personal data. If you do not provide us with the required personal data, we may be prevented from supplying the services to you.
It is important that you keep your personal information up to date. If any of your personal information changes, please contact us as soon as possible to let us know. If you do not do this, then we may be prevented from supplying the services to you.
Where we rely on consent for a specific purpose as the legal reason for processing your personal information, you have the right under data protection law to withdraw your consent at any time. If you do wish to withdraw your consent, please contact us using the details set out at the beginning of this notice. If we receive a request from you withdrawing your consent to a specific purpose, we will stop processing your personal information for that purpose, unless we have another legal reason for processing your personal information, in which case, we will confirm that reason to you.
We have explained below the different purposes for which we use your personal information and, in each case, the legal reason(s) allowing us to use your personal information. Please also note the following:
- if we use the Legitimate Interests Reason as the legal reason for which we can use your personal information, we have also explained what that legitimate interest is; and
- for some of the purposes we may have listed more than one legal reason on which we can use your personal information, because the legal reason may be different in different circumstances. If you need confirmation of the specific legal reason that we are relying on to use your personal data for that purpose, please contact us using the contact details set out at the start of this privacy notice.
Purpose | Legal Reason(s) for using the personal data |
To register you as a Candidate | a) Contract Reason. b) Legitimate Interests Reason (in order to perform the contract we entered or are about to enter with you, which is in our legitimate interest) |
Provide services to you and communicate with you in connection with our services | a) Contract Reason. b) Legitimate Interests Reason (in order to perform the contract we entered or are about to enter with you, which is in our legitimate interest) |
To manage our relationship with you which will include: a) notifying you of any changes to our Terms and Conditions or Privacy Policy; or b) asking you to leave a review or take a survey | a) Contract Reason. b) Legal Obligation Reason c) Legitimate Interests Reason (to ensure our records are up-to-date and to study how customers use our services)
|
Comply with legal or regulatory requirements | Legal Obligation Reason |
Collecting and processing data as necessary to provide recruitment services to Candidates and facilitate the recruitment process, which includes: a) collecting data from Candidates and other sources, such as online platforms; b) storing Candidates’ details on database; c) assessing data against vacancies; d) sending Candidates’ information to Clients for the purpose of job applications or to evaluate job eligibility; or e) enabling Candidates to submit CVs, apply online for jobs or to subscribe to alerts about jobs | Legitimate Interests Reason (it is in both our interest and your interest for us to provide you with our recruitment services and for you to receive them in order for us to operate profitably while assisting you and other Candidates in securing employment opportunities) |
Processing Candidates’ data to support Client invoicing procedures and handling the collection and recovery of outstanding payments owed to us | Legitimate Interests Reason (it is in both our interest and your interest to ensure the seamless operation of our business, thereby enabling us to continue delivering services to Candidates such as yourself) |
To manage and safeguard our business and this website, which encompasses troubleshooting, data analysis, testing, system maintenance, support, reporting, and data hosting | a) Legal Obligation Reason Legitimate Interests Reason (for the management of our business, the provision of administration and IT services, network security, fraud prevention, and in the context of a business reorganisation) |
To provide you with relevant website content and to offer suggestions and recommendations about services that may be of interest to you | a) Legitimate Interests Reason (to analyse customer usage of our services, develop them, support business growth, and shape our marketing strategy) b) Consent Reason. |
To employ data analytics for enhancing our website, services, marketing strategies, customer relationships, and overall user experiences | b) Legitimate Interests Reason (to identify customer categories for our services, maintain an updated and relevant website, advance our business, and shape our marketing strategy) |
CHANGE OF PURPOSE
Sometimes we may anonymise personal information so that you can no longer be identified from it and use this for our own purposes. In addition, sometimes we may use some of your personal data together with other people’s personal data to give us statistical information for our own purposes. Because this is grouped together with other personal data and you are not identifiable from that combined data we are able to use this.
Under data protection laws we can only use your personal data for the purposes we have told you about, unless we consider that the new purpose is compatible with the purpose(s) which we told you about. If we want to use your personal data for a different purpose which we do not think is compatible with the purpose(s) which we told you about then we will contact you to explain this and what legal reason is in place to allow us to do this.
Please note that, in compliance with the above rules, we may process your personal data without your knowledge or consent when it is required or permitted by law.
DISCLOSURE OF YOUR PERSONAL DATA
Where appropriate and in accordance with the law and legal requirements, we generally share your personal data with the parties set out below:
- Appropriate colleagues within our business
- External Third Parties such as:
- Service providers who perform functions on our behalf (including external consultants, contractors, business associates, designated agents as well as administrative and technical support functions)
- Professional advisers including auditors, lawyers, insurers and accountants who provide consultancy, legal, insurance and accounting services
- Marketing and communication platforms and suppliers who provide email and communication services
- Service providers and Cloud service providers based worldwide who provide IT and system administration services and software
- Third parties to whom we may opt to sell, transfer, or merge portions of our business or assets. Alternatively, we may consider acquiring other businesses or merging with them. In the event of such changes to our business, the new owners may utilise your personal data in accordance with the terms outlined in this privacy policy.
- Governmental agencies, courts, regulators and other authorities where required by law
Candidates comprise individuals whom Aventus Recruitment has not interacted with before, but whom we reasonably believe could be interested in, or could potentially benefit from, our services and the opportunity to be considered for any positions advertised or promoted by Aventus Recruitment. Candidates also include those who apply for such roles, as well as individuals who have registered with us and/or submitted a speculative CV unrelated to a specific job, and/or who have interacted with us about our services and the roles we promote.
If you are a Candidate, your information could be shared with the parties listed below, in addition to those already listed above:
- Prospective employers and other recruitment agencies / organisations to enhance your opportunities for securing employment
- External partners, job boards, job platforms, and job aggregators, where we believe this will enhance the potential to find suitable job opportunities or contribute to improving recruitment processes more broadly
- Individuals and organisations holding information related to your references or qualifications, (including current or past employers, examining bodies and educational institutions)
INTERNATIONAL TRANSFERS
In certain instances, sharing your personal information with a third party as explained above could entail transferring your personal data outside of the United Kingdom. This transfer might occur to either:
- a country within the European Economic Area (EEA) or another jurisdiction deemed to possess data protection regulations equivalent to those in the United Kingdom; or
- a country outside the EEA that doesn’t maintain the same standards of personal data protection as those in the United Kingdom. In such instances, we will adhere to all legal requirements to ensure adequate safeguards are in place to protect your personal information. This may involve, where appropriate, establishing contractual terms endorsed by the relevant regulatory authorities.
DATA SECURITY
We have implemented appropriate security measures to prevent the accidental loss, unauthorised use, access, alteration, or disclosure of your personal data. Furthermore, we restrict access to your personal data only to employees, agents, contractors, and other third parties with a legitimate business requirement. They will solely process your personal data following our instructions and are bound by confidentiality obligations.
We have established protocols to address any suspected breaches of personal data and will notify you and any relevant regulatory authority of a breach where we are legally required to do so.
DATA RETENTION
The duration for which we hold your personal data depends on the type of information and the purpose for its collection. However, in some cases, personal information may be retained for the long term. For instance, personal data that we are required to keep for legal reasons will generally be retained for at least six years, in accordance with customary commercial practices and regulatory mandates.
Maintaining the accuracy and currency of the personal information we possess about you is important. If any changes occur, such as a change of address, phone number, or email address, please inform us. You might have the opportunity to update certain personal information via our online portal. Alternatively, you can get in touch with us using the contact details provided at the beginning of this privacy policy.
YOUR DATA PROTECTION RIGHTS
Under data protection laws you have certain rights in relation to your personal information, as follows:
- Right to request access: (this is often called ‘subject access’). This is the right to obtain from us a copy of the personal information which we hold about you. We must also provide you with certain other information in response to these requests to help you understand how your personal information is being used.
- Right to correction: this is the right to request that any incorrect personal data is corrected and that any incomplete personal data is completed.
- Right to erasure: (this is often called the “right to be forgotten”). This right only applies in certain circumstances. Where it does apply, you have the right to request us to erase all of your personal information.
- Right to restrict processing: this right only applies in certain circumstances. Where it does apply, you have the right to request us to restrict the processing of your personal information.
- Right to data portability: this right allows you to request us to transfer your personal information to someone else.
- Right to object: you have the right to object to us processing your personal information for direct marketing purposes. You also have the right to object to us processing personal information where our legal reason for doing so is the Legitimate Interests Reason and there is something about your particular situation which means that you want to object to us processing your personal information. In certain circumstances you have the right to object to processing where such processing consists of profiling (including profiling for direct marketing).
In addition to the rights set out above, where we rely on consent as the legal reason for using your personal information, you have the right to withdraw your consent. If you do wish to withdraw your consent, please contact us using the details set out at the beginning of this notice. If we receive a request from you withdrawing your consent to a specific purpose, we will stop processing your personal information for that purpose, unless we have another legal reason for processing your personal information, in which case, we will confirm that reason to you.
If you want to exercise any of the above rights in relation to your personal information, please contact us using the details set out at the beginning of this notice. If you do make a request then please note:
- we may need certain information from you so that we can verify your identity;
- we do not charge a fee for exercising your rights unless your request is unfounded or excessive;
- if your request is unfounded or excessive then we may refuse to deal with your request; and
- we make every effort to respond to all legitimate requests within a month. In some cases, particularly if your request is complex or if you’ve made several requests, it might take us longer than a month. If this occurs, we will inform you and keep you updated.
ENQUIRIES, CONCERNS, AND COMPLAINTS
If you have any concerns or you wish to raise any queries about how we use your personal data, please contact us using the details set out at the beginning of this privacy notice.
If we are unable to resolve your complaint, you may make a complaint to the Information Commissioner’s Office. Please see https://ico.org.uk/ for more information.
COOKIES
You have the option to configure your browser to reject all or some browser cookies, or to receive notifications when websites attempt to set or access cookies. However, if you disable or decline cookies, please be aware that certain sections of this website may become inaccessible or function improperly. For additional details on the cookies we utilize, please refer to our Cookie Policy.
THIRD-PARTY LINKS
This website may contain links to third-party websites, plug-ins, and applications. By clicking on these links or enabling such connections, you acknowledge that third parties may collect or share data about you. Please note that we do not have control over these third-party websites and their privacy practices. Upon leaving our website, we strongly advise you to review the privacy policy of each website you visit.
FURTHER INFORMATION
We trust that this privacy policy has resolved any questions you might have regarding the personal data we may have about you and its usage. Nevertheless, should you have additional queries, comments, or requests, please don’t hesitate to get in touch with us using the contact information provided at the start of this policy.
While this privacy policy provides a broad overview of your legal rights pertaining to personal data, it’s important to note that this field of law is intricate. For further details about your legal rights, you can refer to the Information Commissioner’s Website https://ico.org.uk/
GLOSSARY
Contract Reason: this is in order to perform the contract we are about to enter into or have entered into with you;
Legitimate Interests Reason: this is where the use of your personal information is necessary for our (or a third party’s) legitimate interests, so long as that legitimate interest does not override your fundamental rights, freedoms or interests.
Legal Obligation Reason: this is where we have to use your personal information in order to perform a legal obligation by which we are bound; and
Consent Reason: this is where you have given us your consent to use your personal information for a specific reason or specific reasons.